Student Travel Policy

Funds Available

 

Each CNBC graduate student is eligible for up to $1,000 per year to support travel to scientific meetings. A new year begins each September 1st. Unspent funds may not be carried over to the following year.

 

Students who need more than $1,000 in travel funding in a given year may write to one of the co-directors, Peter Strick or Michael Tarr, to request an additional amount of up to $500. The request should include an explanation why additional travel expenses are justified.

 

Funds Must Be Authorized In Advance of the Trip

 

Prior to a trip, the student must send an email to either Melissa Stupka ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it - for CMU students) or Lisa Bopp ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it - for Pitt students) and supply the following information (with a cc to their advisor). The student must also include the CNBC Travel Expense Request Form with this email.

  • Where and when the student will be traveling, e.g., "to Orlando to attend the Neurosciences meeting in November"
  • The anticipated amount of the reimbursement request, broken down as lodging, airfare, registration fees, and "other". This is just an estimate. The request should not exceed the amount of travel funds available for the student that year.
    (domestic per diem chart / foreign per diem chart)
  • A statement that the student's advisor has approved this trip. (The student must have obtained their advisor's approval.)

To have CMU or Pitt pay for airline tickets directly, contact Melissa Stupka or Lisa Bopp.  Reimbursements cannot be claimed for trips that were not approved in advance.